The Alltech-Hartpury Student Conference is scheduled for Wednesday 7^th May 2025 from approximately 8.30am – 5.00pm at Hartpury University, Gloucestershire, U.K.

To stick to the ethos and underpinning aims of the Conference, this is an in-person event only. We do not offer online or hybrid engagement. Session recordings are not available after the event.

The Conference is an all-day event consisting of morning, lunchtime & closing keynote speakers, interspaced by student oral presentations & poster sessions and networking events. There are also short coffee breaks, and a lunch break as well.

The draft programme for this year is available via the website and will be circulated via our social media pages, alongside the launch of our Keynote speakers. The final agenda will be confirmed nearer the day once all student speakers have been confirmed.

Yes, we actively encourage all delegates to use the two poster sessions and the lunch break as opportunities to network with staff and students from other institutes, industry partners that are in attendance for the day, and of course with the keynote speakers.

If you are presenting, then we encourage you to dress relatively smart and professional. Non-presenting delegates generally wear smart casual outfits that are comfortable to sit in through the course of the day.  

Delegates can book tickets on our website, here: Ticket information, prices & booking

Early bird tickets are available until 5pm on the 5th of April 2025.

Standard tickets are available to book until 5pm on Tuesday 6^th May 2025.

Group discounts are available, whereby, for every nine tickets purchased, the 10th ticket is free. Should you wish to make the most of our group discount offer, please contact our Finance Department directly on either 01452 702185 or 01452 702148.

You will not be emailed a ticket, however, you will be emailed a receipt on booking. A  list of the names of all paid delegates will be on the registration desk on the day of the Conference. Please present your name to our registration desk on arrival, and collect your badge and goody bag, at which time you will be marked as having registered. It is advisable to have a copy of the ticket receipt on your phone in case of any queries.

If you are no longer able to attend the Conference but someone you know would like to take your place, that is fine, but please email alltech@hartpury.ac.uk to confirm this and the name of the delegate now attending in your place.

If you are no longer able to attend and you inform alltech@hartpury.ac.uk before midnight on Sunday the 4^th of May 2025, we will organise a full refund of your ticket price. No refunds will be given for cancellations made after midnight on Sunday the 4^th of May 2025.

The Alltech-Hartpury Conference is held at Hartpury University campus with the following address:

Hartpury University, Hartpury, Gloucestershire, GL193BE

Hartpury is located on the A417, just four miles north of Gloucester, and is easily accessible from the M5, M50 and M4.

Please be aware, there are roadworks on the A417 at Birdlip due to ongoing road improvements in the area.

A general campus map can be found via this link. Be advised, on the day of the event, all AHC locations will be signposted for convenience.

Yes, we have free on-campus parking for all attendees, including delegates and keynotes. Parking will be signposted on arrival to campus – please follow signs for 'Alltech-Hartpury Conference' when you turn off the main road.

Yes, whilst limited in number, there are charging points available within the main car park that you will be signposted towards as you enter the campus for the Conference. These charging points can be found at the far end of the carpark, nearest the entrance to Hartpury House.

If these are all in use, there are additional charging points in the new car park near the Sports Academy. If you are unsure how to get to this, please come and speak to the Conference staff in the registration hall and we can point you in the right direction.

Gloucester Train Station is the nearest rail connection from Hartpury University (4.7 miles) with connections to Cheltenham, Bristol, Birmingham and London.

Gloucester also has a bus station at the Gloucester Transport Hub, located 1-4 Station Road, Glos, GL11SZ, operating Stagecoach & National Express Services, including services to local areas, and further destinations including London, Bristol, Bournemouth and several national airports.

Local Taxi Services include:

Five Star Taxis – 01452 555555

A Star Taxi’s – 01452 555222

Andy’s Cars – 01452 523000

GloucesterTaxis.com – 01452 500880

We are located just a few miles outside of Gloucester City and therefore there are lots of accommodation options available around the city. There are several Premier Inn’s in the Gloucester area depending on which direction you are travelling from and what else you would like to do or see during your stay. There are also a number of Holiday Inn’s, Travel lodges and smaller private hotels and B&B’s in local area.

Yes, all parts of the campus that are being used as part of the Conference are accessible to those with disabilities.

If you are a wheelchair user, or have mobility issues, please do let us know in advance by contacting alltech@hartpury.ac.uk and we can reserve specific seating for you that is the most easily accessible for your needs.

The price of Conference admission does NOT include lunch, however, we have several catering providers onsite with a range of food options to satisfy you during the lunchbreak slot. We also have a range of coffee shop facilities on campus, including Starbucks and Costa for your early morning arrival, or that mid-afternoon pick me up!

Tea, coffee, water and juice will be provided as refreshments during registration and during our morning and afternoon poster sessions.

Our catering facilities offer a wide range of provision, catering to many dietary restrictions. If you have any concerns, please contact us directly on alltech@hartpury.ac.uk.

Any delegate with significant dietary restrictions and/or allergies who may be concerned about food options is welcome to bring their own safe foods for the event.

Please let us know in advance of the day if you require any additional accommodations or support to enjoy the event and we can discuss these privately.

Yes, guests will be able to log into our free Guest Campus Wi-Fi with details available from the registration desk on arrival.

We don’t have any event app or online platform for this Conference; however we do encourage our delegates to follow us on our various social platforms & post updates during the event, including photos and videos.

When posting about the Conference on social media, please use the hashtag #AHC25 or #AHC2025

Please follow us on one of our channels:

 LinkedIn: Alltech-Hartpury Student Conference
 Twitter/X: @AlltechHartpury
 Facebook: Alltech-Hartpury Conference
 Instagram: alltech_hartpury_conference

There are a small number of locations for charging devices in some of the networking space, and some charging points in the main conference hall, which are free for delegates to use. We advise delegates to bring fully charged devices if they wish to use them to support the day as charging points are limited and available on a first-come-first-serve basis.

Please reach out to us at Alltech@hartpury.ac.uk if you would like to ask any specific questions.

Delegates and presenters are expected to attend the Conference all day.

We strongly encourage supervisors/staff to attend as much of the event as possible. If you cannot attend the full event but are available to attend for your students ‘session’ please attend the ‘block slot’ for your students presentation, rather than interrupting other students/presenters by coming in or leaving mid-presentation. 

We encourage students on all levels of UG or PG (Level 3 – 8) to attend the day. We would however suggest that the day is particularly relevant to students studying on developments in research, and/or current issues-based modules, and/or any student looking at developing project ideas for a Dissertation/Research Project module next academic year.

We’d suggest encouraging as many of your students as possible to submit their work to the Conference, but particularly those who are keen on further study (PG, PhD’s), students who are looking to showcase their work and/or gain valuable presentation experience for future employment, those who have novel or interesting findings worth sharing, and/or those projects that are being considered for publication in future.

We accept UG & PG students to present as either oral or poster presentations. Oral presentations are usually 15-minute slots – 10 minutes presentation followed by five minutes Q&A. Poster presentations create a large-scale poster (A1) which is displayed in our poster rooms, with poster networking sessions in morning & afternoon. We welcome research on a range of topics which are listed on our website (Click here for our website link)

All our abstract submission guidance information is available via our website. We have a handy guidance document for Abstract Submission which includes qualitative & quantitative abstract examples, as well as useful Submission Checklist for key dates.

Don’t forget to ensure that all authors (student and supervisor(s)) sign the author agreement form before submission. This can be downloaded from our website here. All abstracts are submitted via our Online Submission Portal.

Once your students abstract has been reviewed, they will be emailed the review comments to action any changes prior to acceptance. These can be major, minor or no revisions required (acceptance). Most students get major and minor revisions in the first round of reviews, and abstracts might go through up to 4 rounds of reviews before final acceptance.

Comments will be provided as track changes from an allocated reviewer. As a supervisor, please support your student in actioning the comments as thoroughly and quickly as possible to ensure a speedy review process.

If you are unsure about what a reviewer comment may mean, we encourage you to check out our online guidance for abstracts or contact us on Alltech@hartpury.ac.uk for any queries. 

• Poster

If your students work has been accepted for a poster, firstly congratulations!

Posters should be produced in portrait format, A1 size, ideally in either Microsoft PowerPoint or Publisher. Your university may have a research poster template which you may wish to encourage your students to use.

Students (or staff on behalf of the student depending on your university practices) are expected to bring a printed poster on the day to the event.

We’ve created a handy guide for students to support poster development, including advice on content & design which we recommend reviewing to support your student further.

• Oral Presentation

If your students work has been accepted for an oral presentation, firstly congratulations!

Presentations should be created in Microsoft PowerPoint (or similar compatible software) and are recommended as no more than 6 – 8 slides in length. Your university may have a research presentation slide deck template which you may wish to encourage your students to use.

Students will be informed via email of when to prepare final versions of slides & how to submit them prior to the day, to ensure the smooth running of the event.  

We’ve created a handy guide for students to support oral presentation development, including advice on content & design which we recommend reviewing to support your student further.