Important information, policies, and forms

Coming to Hartpury 2024

Important policies, forms and information for undergraduate offer-holders joining Hartpury University in September 2024.

Equine Student Working At The Festival Of Dressage

When you receive an offer to study at Hartpury, it’s important that you read your policies, terms and conditions, and other key information.

On this page, we’ve included details about:

  • Your offer
  • Course information
  • Terms and Conditions
  • Admissions policy
  • Tuition fees policy
  • Contextual Offer Statement
  • Academic Regulations and Procedures
  • Complaints procedure
  • Intellectual property policy
  • Summary of information
  • Forms you may need to fill in
  • Withdrawing your application

We advise you read them carefully, in association with all other course information available on our website. This will help you make an informed decision about your course and university choice. If there are any changes to this information, we’ll let you know before you enrol.

If you have any questions about any of the information we have sent you or anything on the website, our Admissions team will be happy to help.

Your policies and procedures

You'll find your important policies and procedures below. Read these alongside your course information, to decide if we're the right choice for you. 

We've put this handy summary document together to help you understand what's what.

Sport Lab Oxygen Chamber

Our Terms and Conditions are published on this page. These, together with the information published about your programme, form the basis of the relationship between you and Hartpury. If we make you an offer, it’s on the basis that in accepting your offer, you agree to our Terms and Conditions.

These form part of the contract between you and Hartpury. They apply from when you accept your offer, until you’re no longer an undergraduate student at Hartpury.

Terms and Conditions

This provides details about our approach to admissions and how we will manage your application.

Admissions policy

This policy applies to all students studying undergraduate and postgraduate courses at Hartpury. It sets out how the fees are calculated, any future increases you may be subject to, and any additional course-specific charges.

Tuition fee policy

We strive to ensure our admissions processes promote fair access and equality of opportunity, and align with sector good practice. A Contextual Offer is an offer that recognises the potential of students whose personal circumstances may have restricted achievement at school or college.

Contextual Offer statement

You can view all of our policies and procedures on our policies page

This includes our Academic Regulations and Procedures, Complaints procedure and Intellectual Property policy.  

Academic Regulations and Procedures
These regulations set out how degrees are delivered and what you can expect as a student.

Complaints procedure
This details the way that any complaint is managed (including timescales) who any complaint should be addressed to, the types of outcome and the appeals process.

Intellectual Property policy
Our Intellectual Property (IP) policy refers to the way we approach IP. Intellectual property refers to the ownership of an ideas, information and knowledge. In normal circumstances, any IP created by you during your studies will belong to you. There are some exceptions to this rule, often where an external organisation is involved.

View policies and procedures

As part of the admissions process, we will provide you with access to a number of documents which we advise you to read in association with all other course information. All of this information is available on our website. The purpose of these documents is to help you to make an informed decision about your choice of higher education provider and course. If any of these details change you will be informed prior to enrolling on your course.

Summary of information

Your forms

You may need to fill in some forms before joining us*. Our admissions team will be in touch to let you know if you need to complete any and the deadline for sending these back to us.

You'll find all of our forms in the dropdown list below.

*Subject to meeting offer conditions.

Male Student Holding Reptile

Use this form to submit evidence or certificates of any qualifications you have been awarded.

Submit qualifications

This form is to declare any extenuating circumstances that you feel are relevant to your Hartpury application.

Submit extenuating circumstances

This form should be used to submit your personal statement.

Submit personal statement

For BSc (Hons) Veterinary Nursing and BSc (Hons) Equine Veterinary Nursing applicants only.

Use this form to provide evidence of your fitness for practise.

Complete fitness to practise

For BSc Sports Therapy applicants only.

Use this form to provide evidence of your fitness to practise.

Complete fitness to practise

For BSc (Hons) Veterinary Nursing and BSc (Hons) Equine Veterinary Nursing applicants only.

Provide evidence of your work experience using this form.

Submit work experience

For BSc (Hons) Equine Performance and Rehabilitation (to include Foundation Year) and BSc (Hons) Equestrian Sports Coaching applicants only.

Use this form to provide evidence of equine competencies if requested.

Submit competency evidence

Use this form to notify us of changes in your intention or contact information.

Offer-holder change form

Notice of right to cancel

After accepting an offer of a place you have the right to cancel your place at Hartpury within 14 days from the date you accepted the offer without giving any reason, subject to the Consumers Rights Act 2015 and the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013.

To exercise your right to cancel, you must inform Hartpury of your decision to cancel this contract in a clear written statement. This can be sent by post or email to the Admissions team. You can also fill in and submit the model cancellation form contained within the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 or the clear statement on our website in the form below. If you use this option, we will communicate to you an acknowledgment of receipt of such a cancellation by email without delay.

To meet the cancellation deadline, it is sufficient for you to send your communication concerning your exercise of the right to cancel before the cancellation period has expired. If you cancel this contract, we will reimburse to you all payments received from you without undue delay, and not later than 14 days after the day on which we are informed about your decision to cancel this contract. We will make the reimbursement using the same means of payment as you used for the initial transaction.

Please ensure you have read our data policy

Once 14 days have passed you can still choose to cancel your acceptance of a place to study subject to the UCAS deadlines and regulations, by completing the below form.

Cancellation form

Undergraduate next steps

You've received your offer and you're looking forward to joining the Hartpury family in September 2024. Find out what happens next and add key dates to your diary.

Hannah Saskya Bingei

Top-up next steps

You've got your offer to complete your Top-up year at Hartpury University in September 2024. Find out what happens next and add key dates to your diary.

Sport Student On Rowing Machine

Funding your studies

Studying for a degree at Hartpury is a great investment for your future. It’s really important for you to have a plan for how you'll finance your studies. Read our funding advice and discover how we can support with with the cost of university.

Three students drinking coffee in Graze