Hartpury University is approved to certify the following US Federal Loans for eligible degree-level programmes:
- Direct Subsidised Loans (undergraduate only)
- Direct Unsubsidised Loans (undergraduate and postgraduate)
- Parent PLUS Loans (parents of dependent undergraduate students needing additional funding)
When should I apply for a US Federal Loan?
You should only begin your US Federal Loan application once you have received an offer to study at Hartpury University. US Federal Loans are awarded on an academic year-by-year basis. This means you are applying for funding for one year only, even if your course is longer than one year.
If your programme is more than one year in duration, you will need to reapply each academic year to continue receiving funding.
You can apply during the academic year; however, you must allow sufficient time for the full processing and disbursement stages to take place before the end of the academic year.
If you are applying for a September 2026 course at Hartpury University, you must also meet the US Department of Education’s FAFSA submission deadline of 30 June 2027.
Have a question? See if it's been answered in our frequently asked questions.
How do I apply?
Once you've decided you want to make a loan application for a Hartpury University course, you simply need to follow the next steps.
Complete your FAFSA application and ensure you list Hartpury University as your chosen school.
FAFSA: https://studentaid.gov/apply-for-aid/fafsa
School code: 042795
Completing your FAFSA will produce a FAFSA Submission Summary, which Hartpury University will use to determine your loan eligibility
Returning student? You should complete a renewal FAFSA. You will only need to indicate any information that has changed since last year.
Complete the additional federal loan requirements online via: https://studentaid.gov/
These are:
Entrance Counselling
If you are a first-time borrower of US Federal Aid, you must complete Entrance Counselling online via: https://studentaid.gov/counseling-selection
If you have completed entrance counselling in a previous year of study for a specific loan type at any institution, you do not need to complete this if you can email us a copy via us.loans@hartpury.ac.uk
Master Promissory Note (MPN)
Complete and eSign the Master Promissory Note (MPN) for the loan(s) you are applying for.
MPN: https://studentaid.gov/mpn/
Please ensure you select the correct MPN:
- Undergraduate loans (Subsidised/Unsubsidised)
- Postgraduate loans (Unsubsidised / Graduate PLUS, if applicable)
If you are applying for a Parent PLUS Loan, a separate and additional MPN for this loan type must be completed.
As a foreign institution, new MPNs are required each academic year.
Once approved by the system, we will be able to view your MPN, so you do not need to send us copies of this unless requested.
We are not notified when you have completed this paperwork. Please email us to confirm - us.loans@hartpury.ac.uk
If you (or your parent) intend to apply for a Parent PLUS Loan, you will also need to submit a PLUS Loan Request on studentaid.gov.
- Parent PLUS Loan Request - https://studentaid.gov/plus-app/parent/landing
Some applicants may also be asked by the US Department of Education to complete PLUS Loan Counselling.
Submitting a PLUS Loan Request will automatically trigger a credit check. You do not need to send Hartpury a copy of the credit check, as we will be able to view the outcome once it has been approved on the federal system.
Please note that you must complete and submit an additional MPN for a Parent PLUS Loan.
Hartpury University is not automatically notified when you complete the Step 1 (FAFSA), Step 2 (additional paperwork), or Step 3 (PLUS Loan), so it is important that you contact us once those steps are complete.
Please email the Student Finance team to confirm you have completed your application and would like to begin the loan assessment process: us.loans@hartpury.ac.uk
Hartpury will ask for the following details to confirm your course and assess your loan:
- Full legal name
- Social Security Number (SSN)
- Date of birth
- Home address (State + ZIP code)
- Contact phone numbers
- Course name and level of study
- Dependency status (Dependent / Independent)
- Planned accommodation during your studies
- Confirmation that you have completed:
- Entrance Counselling
- Master Promissory Note (MPN)
Please email us to confirm you have submitted your additional paperwork. At this point we will be able to see your application on the federal loan system and we can send you your Cost of Attendance (CoA). Your Cost of Attendance is an estimate of your education-related costs for the academic year and confirms:
- The types of loans you may be eligible for
- The maximum total amount you may borrow for that academic year
If any of your personal details, course details, or loan plans change after submitting the registration form, please notify us as soon as possible by email so we can keep your loan record accurate.
Once your loan has been assessed and approved, funds are released to Hartpury University as part of the federal disbursement process.
Loan funds are normally released after enrolment and are paid in 3 instalments across the academic year, shortly after the relevant term start dates. Please see below for more information on the term start dates.
How and when will I receive my funding?
Loan funds are normally released by Hartpury University after you have enrolled and registered. Disbursements are typically made in 3 instalments across the academic year shortly after the relevant term start dates below.
Therefore you will need sufficient personal funds available to cover your initial living expenses at the start of the academic year until you receive your payment.
Please note that processing times can vary, particularly during peak periods, so you should ensure you have enough personal funds available to cover initial living costs at the start of the academic year.
Hartpury’s term dates are used to calculate both your loan payment period and disbursement timings.
Term dates (2026-27)
Undergraduate and Postgraduate Students follow the same term dates for the purposes of disbursement:
|
Term |
Start date |
End date |
|
Term 1 |
21 September 2026 |
18 December 2026 |
|
Term 2 |
04 January 2027 |
19 March 2027 |
|
Term 3 |
12 April 2027 |
18 June 2027 |
How are tuition and accommodation fees paid?
When your loan funds are received, Hartpury University will apply them in the following order:
- Tuition fees will be deducted and applied to your student account
- If you are staying in Hartpury University accommodation, accommodation fees will also be deducted
- Any remaining funds will be released to you to support living costs and other study-related expenses
If I apply for a loan, do I need to pay a tuition deposit to Hartpury University?
If you have applied for a loan, you may not be required to pay an upfront deposit for your CAS. Please email us to confirm.
How do I manage my repayments?
It is important that you understand your rights and responsibilities when borrowing US Federal Loans. We recommend that you fully research responsible borrowing and repayment before requesting federal loan funding.
The Federal Student Aid website includes a repayment estimator, which can help you understand what your monthly repayments could look like after you finish your studies: https://studentaid.gov/loan-simulator
Please note that Entrance Counselling and Exit Counselling are conditions of your federal loan agreement:
- Entrance Counselling should be completed before you start your course (if you are a first-time borrower)
- Exit Counselling is completed when you are coming to the end of your studies
Counselling provides guidance on repayment, interest, and money management, helping you make the necessary arrangements before and during repayment.
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